Setting Reminders Everywhere
Jeff Meyer, PMI Houston Contributor
Have you ever missed a deadline or event despite your best planning and preparation? We all have, it’s part of being human, we all make mistakes, but mistakes can be limited. Misses can be detrimental for a project manager with a critical schedule. Most people use common proactive steps, like marking calendars, using sticky notes, and setting electronic reminders, but they can still experience the occasional miss. Some less conventional reminders might assist you in meeting goals and preventing critical errors. Before you start tying a string around your finger, look at the examples below to get some ideas about what works best for you.
Arranging to have people remind you about upcoming milestones is a great way to stay sharp and is easy to incorporate into your current processes. Set up meetings to verify progress, or have people get back to you with information on details that may or may not be critical to the project; details that can help remind you to follow up on the activities associated with that piece of the project. If you cannot find a particular reason for a person to follow up with you, just ask them to get back with you and remind you. You might be surprised at how many people are willing to help you if you just ask.
For short reminders, while you are away from your desk, you can send yourself an email. This can help you gather your ideas quickly without losing focus on your current task, and allows you to return to it at a more convenient time. It also provides you with a running history of your work for future reference.
Checklists and notes are pretty conventional, but uncommon placement can be key. If you just keep notes in the “notes drawer” you will only look at them when you feel the need and they won’t serve as timely reminders. This leads to complacency eventual forgetfulness. Alternatively, if you place your notes somewhere where they can serve as a barrier requiring moving before you can proceed, this will help keep you on track. Place notes on the top of your briefcase, lunch bag, door handle, mirrors, monitors, anywhere that you cannot move on to the next step of your life before removing the note. You can also do this electronically by keeping windows or emails open until you have dealt with the issue or set up the next reminder.
Another good way to set a reminder is by association or mnemonics. Make up a rhyme or a song to help remember someone’s name, you can also use this technique to keep your projects on track. Although these pictures, words, acronyms, etc., may not really be related to the project directly, they can help you remember important milestones and triggers. For example, try naming each project phase after a different band you commonly hear on the radio and your subconscious will make a connection to help you remember later.
In summary, even a small item can seem trivial until it’s forgotten. By then, it has become a real issue and difficult to keep on top of. Different memory devices work for different people, situations, and environments. You need to figure out what works best for you. Explore your options continually and utilize as many reminders as you can. You should never stop trying to improve your processes. No project manager wants to be the one who dropped the ball and forgot to order the pizza for the pizza party.
Minutes With Marisela
WHY ARE OUTDATED CHANGE MANAGEMENT MODELS STILL USED BY MANY CONSULTING COMPANIES?
Dr. Marisela Jiménez
When was the last time you took the time to review your organization’s systems? No, I’m not referring to technology systems but human capital systems. I’m talking about people in your organization and their thinking systems that influence the organization’s overall performance. In a recent review of consulting companies, I discovered that many consultants are still using outdated change management models with their clients. Why are outdated change management models still used by many consulting companies? Every industry is changing, and the volatility, uncertainty, complexity, ambiguity, and global competition are defying the most robust companies. Many leaders in most organizations seem unable to create and execute visionary and sustainable business strategies, and as a result, the organization’s economic value and human capital talent capabilities dimish.
To help leaders proactively engender their organization, the following 21st Century Organizational Change Model is recommended:
ABC Change Management Model
- Leaders must review their Thinking Systems that derail organizational capabilities and be savvy in leveraging empirical solutions comprised of Human Capital with technical and soft skills aligned with the business's future needs.
- Leaders must fully know the organization’s future business needs and evaluate current systems to strategically align emerging market demands.
- Leaders must consider demographics of the emerging workforce, review organizational benchmarks, and establish relevant learning systems aligned with present and future organizational strategic goals.
Letter From The President
LaToshia Norwood, PMI Houston President
Hello. Hola. Bonjour. Nǐn hǎo. and Howdy PMI Houston!
Our 2020 is off to an awesome start! And, we, the PMI Houston Board of Directors and leaders are busy at work mapping out conference speakers and sessions, monthly meetings, a full calendar of professional development workshops, signature member events, academic partnerships, our 20/20 PMI Houston Plan, and much much more.
During the fourth quarter of last year, we launched our Annual Survey inviting you to share your thoughts and feedback about what we can do to provide more value to your membership and improved experiences. We value your feedback and will be using it to guide our plans. So, stay tuned!
Acknowledgments and Recognition
The 2020 Board Installation and Annual Meeting was a huge success, and we are so thankful for all of the friends, family and members of PMI Houston who attended. We would also like to acknowledge and thank Terry Minhas, 2018 PMI Houston President, who did a phenomenal job as our Master of Ceremonies.
Extra. Extra. Read all About It…
Are you interested in joining the PMI Houston Board of Directors? Great! In the coming weeks, we will be sharing details regarding the Special Election for the President Elect and Vice President of Communications board positions via our website, newsletter and social media channels.
Need PDU's? We've got you covered!
There are host of PMI Houston events for the month of February to add to your calendar! We've assembled an all-star group of speakers with a wide range of topics to choose from. From "Delegating Effectively for Project Success" to “How to Level Up In Leadership". So, if you've have not already done so, please be sure to register here for one of our upcoming monthly meetings.
What's happening in the world of PMI?
The PMP exam and R.E.P. program are changing effective July 1st. If you have any questions about these changes or how they may affect you, please contact PMI Customer Care by following this link.
My Quote of the Month
“Project managers function as bandleaders who pull together their players each a specialist with individual score and internal rhythm. Under the leader’s direction, they all respond to the same beat.” -L.R. Sayles
I look forward to seeing you at an upcoming event. Thanks for your commitment and service to the project management industry and for being the best part of PMI Houston.