Project Management Toastmasters Clubs - Tips and Discussions

Posted by admin on 06/04/2019 4:50 pm  /   Program and Meetings

Project Management Toastmasters Clubs - Tips and Discussions

Quote: "Those who tell the stories rule the world” – Native American Proverb
Toastmaster International's "90 Tips From 90 Years"

40. Encourage honest evaluation.
The best speakers learn from each experience. Encourage your audience or interviewer to give you their honest critique of your presentation.

Telling Stories in CODE (Content, Organization, Delivery, Effect)
To deliver a message that strikes a fundamental human cord, tell a story involving personal experience.

  • Content: For business content, try one of the following three plots:
    • Overcoming a monster/business problem: such as (Software issue, Impossible deadline, Complexity)
    • The journey> Did you visit another country for a business purpose? Travel provides out of the ordinary situations with story potential.
  • Organization: A classic five-step story organization is very powerful:
    • Introducing the Hero: Every human interest story has actors, introduce them.
    • Introducing the challenge: Conflict makes the story interesting.
    • Encounter # 1: The Hero and Conflict have their 1st encounter, then 2nd, then 3rd
    • The final Encounter: During the final encounter it is not yet clear how the story will end.
    • Releasing the Hero: During this resolution we find out how things play out
  • Delivery: The way we tell the story
    • Best advice is to tell the story like you are talking to a friend in a Conversational Tone.
  • Effect: Special Spice for your story
    • Adding an unexpected twist that switches gears in a story can leave the audience inspired.

 

Inviting Audience Interaction in a Presentation (From Monologue to Dialogue)
Modern technology now makes it possible for a speaker to develop thoughts and ideas together with the audience in real time.  The following interactive technologies facilitate live audience interaction:

  • Google Forms: Available free to anyone with a google account. Shows live responses to questions.
  • Mentimeter.com: Turns opinions into data with an Audience Response System. Initial accounts are free.  Word clouds are a simple way to provide immediate prioritization of ideas.
  • Sli.do: Allows the presenter to Crowdsource the best questions from the audience.
  • Polleverywhere.com: Collect live responses, creates customer interaction with competitions.
  • PigeonholeLive.com: Crowdsourcing of questions, allows us to address the questions of highest interest first.

 

“Talking in CODE” Excerpted from Lars Sudmann’s The Business Story CODE [www.lars-sudmann.com]
“Inviting Audience Interaction” Excerpted from May 2019 Toastmasters Magazine article by Lars Sudmann

You can learn more about telling your stories at a Project Management Toastmasters Club! 

Project Management Toastmasters clubs are open to all, but members are predominately professional project managers. Houston Area Project Management Toastmasters Clubs are sponsored by PMI Houston and aligned with the goals of PMI International.   Certified PMPs receive Professional Development Units (PDUs) for participation.   


Project Management Toastmasters Clubs - Tips and Discussions

Posted by admin on 06/04/2019 4:50 pm  /   Program and Meetings

Quote:"Those who tell the stories rule the world” – Native American Proverb
Toastmaster International's "90 Tips From 90 Years"

41. Use quotes, stories and anecdotes. They will help reinforce your message and entertain the audience.

Handheld Help: Apps for Speakers: Technology lends a hand

Category

App name

App Function

Speaking Coach

Orai

Improve on filler words, improve pace, enhance vocal clarity, employ energy variation, use pauses, free version available

Filler Word Coach

LikeSo

Help eliminating filler words

Speaking Coach

#Be Fearless

Help users overcome stage fright

Teleprompter

PrompSmart

Uses speech-recognition to pace teleprompting

Teleprompter

Parrot

Teleprompter app

Anxiety coach

Cofident Public Speaker

Uses guided meditation to manage anxiety

Anxiety coach

Public Speaking

Meditation app to create calmness before speaking

Pace & Timing

SpeakerClock

IOS Timer clock with digits

Pace & Timing

Presentation Timer Pro

Android timer app

Pace & Timing

Metronome Beats

Helps set tempo for improving Pace

English coach

ELSA

English accent coach

 

Give Customers, Members and Guests a Compelling Customer Experience

  • The Deming Loop (Plan, Do, Check, Adjust) used in project management is also a key tool in improving the customer experience. Planning a compelling Customer Experience can be treated as a project.
  • If you create an experience that melds education with entertainment, learning with laughter, people will want to repeat it. All business is Show Business.

 

“Handheld Help: Apps for Speakers” Excerpted from May 2019 Toastmasters Magazine article by Dave Zielinski
“Give Members and Guests a Compelling Customer Experience” Excerpted from May 2019 Toastmasters Magazine article by Craig Harrison

You can learn more about telling your stories at a Project Management Toastmasters Club! 
Project Management Toastmasters clubs are open to all, but members are predominately professional project managers. Houston Area Project Management Toastmasters Clubs are sponsored by PMI Houston and aligned with the goals of PMI International.   Certified PMPs receive Professional Development Units (PDUs) for participation.   


Things I have learnt along the way...

Posted by admin on 06/04/2019 4:45 pm  /   Professional Interest

Things I have learnt along the way...
By Chizzy Menkiti, PMI Houston Newsletter Editor

Here are some things I have learnt along the way.

Communication is key. This is how the rest of the organization gets to know about how your project is faring - whether it is your stakeholders, your team, your sponsors, your line managers.

Tailor your communication method to the situation - and decide if it should be in-person, phone-call, text, email, meeting, presentation, formal report. The more complex it is, you might need to combine any of the options above - to make sure the message is delivered.

Having a plan is critical, but remain flexible and ‘fluid’ - as plans change ever so often and most times, for the slightest of reasons(!).

Budgets are not cast in stone. Like plans, business priorities change and this can affect the project budget causing it to shrink, grow (rarely!) or completely disappear.

Study people. We are all wired differently and react differently to specific situations.

Take breaks. Sometimes, we can get so wrapped up in our projects that we become isolated from others. Make yourself some coffee or have a cup of water. Those conversations around the coffee machine or the water cooler are great for networking with your colleagues and finding out more about what else is going on around you.

‘Sweeping it under the carpet’ doesn’t work. If there’s an issue, bring it to the forefront, so that it can be addressed immediately.

Feedback is invaluable. Be bold, brace yourself, ask for feedback and accept the comments - without being defensive. Get multiple opinions.

Be organized. As the Project Manager, you are the ‘face’ for all the project work going on behind the scenes. Presenting a chaotic disorganized front suggests the project is in turmoil. Would you buy something from a shop when the storefront looks untidy and in disarray?

Finally, relationships matter. Be approachable, be transparent and most importantly be truthful.

What’s on your list? Feel free to send them to me at [email protected] and we will compile them and publish at a later date.